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Bilingual Administrative Assistant |

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Tokyo, Japan

Job Type

Full Time

About the Position

Administrative Assistant attends to many of the primary office-related responsibilities of Sunshine Kids Academy Inc., including secretarial support to the upper management and administrative assistance to the Company Employees. Their duties include but are not limited to understanding the school's policies and implementing them where/when necessary, assisting with the recruitment of new Employees, overseeing all school events and activities, managing materials and inventory, etc. Client interaction is another facet of the job; in Sunshine Kids Academy, Administrative Assistants are the first point of contact a client has with the Company when they walk into the office or call.

Essential Duties & Responsibilities

  • Provide secretarial and administrative support to ensure the efficient operation of the Company.


  • Maintain high-level customer service via email, telephone, or face-to-face communication with all internal and external clients. 


  • Compose routine correspondence independently, and prepare, type, and distribute communications as required.


  • Comply with the city and prefectural safety protocols and other government regulations and policies to maintain a safe and healthy workplace for self and others.


  • Staff training, staff support, tracking daily expenses, cash management, using spreadsheets and expense databases, inventory control, managing and ordering supplies, and daily maintenance of office equipment.


  • Support seasonal events, field trips, open houses, Parent Teacher Association (PTA) activities, plan and organize school-wide activities, and provide administrative support.

季節のイベント、遠足、オープンハウス、PTA(Parent Teacher Association)活動のサポート、学校全体の活動を企画、運営、そのための管理職の補佐。

  • Maintain confidentiality and sensitivity in all aspects of the role.


  • Contributes to team effort by accomplishing company goals and related results as needed.



  • Bachelor's degree in Business Administration or related fields.


  • Business-level language fluency in both Japanese and English.


  • Minimum of one (1) year proven experience as an Administrative Assistant or Secretary.


  • Knowledge of office management systems and procedures.


  • Working knowledge of office equipment, like printers and fax machines.


  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) & Adobe (Photoshop, Illustrator, and InDesign).

Microsoft Office(特にMS ExcelとMS PowerPoint)とAdobe(Photoshop、Illustrator、InDesign)を使いこなせること。

  • Excellent time management skills and the ability to prioritize work.


  • Attention to detail and problem-solving skills.


  • Excellent written and verbal communication skills.


  • Strong organizational skills with the ability to multitask.


  • Patience and flexibility.


  • Ability to exert up to 40 pounds of force to lift


  • Ability to keep the facility clean, neat, orderly, and sanitized


  • This type of work requires occasional or frequent standing, walking, sitting, bending, and reaching for extended periods of time.


  • Sufficient manual dexterity and/or mobility to grasp and/or manipulate objects, operate mechanical equipment and move about the work area.


  • Employees in this classification may be subject to work environments with exposure to weather or interiors with extremes of heat and/or cold, wet and/or humid conditions, high noise levels, and various work-related hazards.



The position comes with the following benefits | 福利厚生 : 

  • Free childcare (ages 1 to 6 years old) |無料保育

  • All national holidays and weekends off |祝日・土日

  • Transportation allowance |交通費支給

  • Employee’s Health, Labor & Pension Insurances  | 健康保険・厚生年金・労働保険

  • Paid Holidays & Sick Days in accordance with the JLSL|労働基準法に基づく有給休暇の取得 

  • Visa sponsorship available |ビザスポンサー

We strongly believe in diversity. Therefore, all nationalities are welcome to apply for this position. 


To Inquire

To Inquire about this position further, please email your resume to Sunshine Kids Academy:

Apply Now
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